[IGPP Everyone] URGENT: working during campus closure? Please respond

[Brown, Carlene]

Dear Everyone,

As you know, the University will be closed for the holidays between Friday, December 23 and Monday, January 2, with all administrative offices closed during that time and very limited services available on campus (see attached memo).

Given that some lab operations must continue uninterrupted, the College Deans' Office has requested a full list of people who need to be on campus during the closure. If you plan to work on campus at all during the Winter break, please respond to this email by Monday, December 19 with the following information:


*         Name

*         Dates you will be on campus

*         For staff titles only (not academic): approval from supervisor and short explanation of why your work must be done during the closure

Also, as a reminder, for safety reasons, NO ONE SHOULD WORK ALONE IN A LAB DURING THE CLOSURE; please arrange for at least two people to work together at all times.

Please let me know if you have any questions or concerns.

Thanks for your help,

Carlene

Carlene Brown
CAO, Earth, Planetary, and Space Sciences
Phone: 310-825-9784
Fax: 310-825-2779

From: Director Dean Malilay, Insurance & Risk Management [mailto:bruinpost at mdds.ucla.edu]
Sent: Thursday, December 08, 2016 12:02 PM
To: Brown, Carlene <cbrown at epss.ucla.edu>
Subject: Winter Break Claims Reporting

[UCLA]Insurance & Risk Management

December 08, 2016
To:

Deans, Directors, Department Chairs, and Administrative Officers

Re:

Winter Break Claims Reporting: Workers' Compensation and Auto, Property, & General Liability

The Office of Insurance & Risk Management (IRM) will be closed from December 23, 2016 to January 2, 2017.
During the closure, please use our third party claims administrator's convenient telephonic claims center. Customer Service representatives are available to take your calls 24 hours a day, 365 days a year. Our office will continue to receive electronic notification of all claims within 24 hours or less, and where appropriate, contact the department representatives.
For Workers' Compensation injuries, prompt reporting will ensure timely information and benefits for injured workers.
MEDICAL TREATMENT DURING WINTER BREAK
OHF will be closed from December 22, 2016 to January 2, 2017. Injured Employees should be referred or taken to the Emergency Medicine Center (EMC) at Ronald Reagan/UCLA Medical Center. Make sure the injured employee identifies themselves as a UCLA employee who is covered by UCLA's Workers' Compensation program. Follow-up medical treatment should be scheduled with OHF when they re-open on January 3, 2017.
REPORTING Workers' Compensation incidents (employee injuries):
877-6UC-RPRT (877-682-7778) 24/hr Sedgwick, CMS report line
Please be prepared to supply the employee's full name, social security number or Bruin ID number, date of injury, brief description of how the injury happened, what parts of the body were injured, name of the department, supervisor and contact telephone number.
The Claim Form (DWC 1) and Incident Report Form must be completed and scanned to wcreports at irm.ucla.edu<mailto:wcreports at irm.ucla.edu> or faxed to (310) 794-6957.
EFR (Electronic First Report) website should not to be utilized to report Workers' Compensation Claims during the Winter Break.
REMEMBER
Serious injuries must be reported to Cal-OSHA within 8 hours of occurrence
To report, call EH&S HOT LINE (310) 825-9797
OSHA SERIOUS INJURY

  *   Death
  *   Amputation
  *   Concussion
  *   Serious fracture
  *   Serious burn
  *   Laceration that requires stitching
  *   Laceration with significant bleeding
  *   Hospitalization
REPORTING Auto, Property, & General Liability (injuries or property damage to 3rd parties) claims:
To report an incident the caller will dial 800-416-4029.
Also, complete and email an incident report to Cynthia Roberts at glreports at irm.ucla.edu<mailto:glreports at irm.ucla.edu>.
Contacts:
Workers' Compensation
Dianna Cumpian, WC Manager
dcumpian at irm.ucla.edu<mailto:dcumpian at irm.ucla.edu>
(310) 794-6954

Auto, Property, & General Liability
Carolyn Boland, GL Manager
cboland at irm.ucla.edu<mailto:cboland at irm.ucla.edu>
(310) 794-6953

Thank you in advance for assisting in this important process.
Sincerely,
Dean Malilay
Director
Insurance & Risk Management

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From: Administrative Vice Chancellor Beck <adminvc at ucla.edu>
Subject: Availability of Campus Services During the 2016-2017 Winter Holiday
 Closure
Date: Fri, 2 Dec 2016 19:45:46 +0000
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