[IGPP Everyone] [EPSS Everyone] LAST CALL: Working during campus closure? Please respond

[Brown, Carlene]

Hi Everyone,

Please respond today, if you haven't already, to let me know if you need to be on campus during the closure (see details below).

Thanks,

Carlene

Carlene Brown
CAO, Earth, Planetary, and Space Sciences
Phone: 310-825-9784
Fax: 310-825-2779

From: Brown, Carlene
Sent: Monday, December 11, 2017 3:19 PM
To: EPSS Everyone <everyone at epss.ucla.edu>
Subject: Working during campus closure? Please respond

Dear Everyone,

As you know, the University will be closed for the Christmas/New Year's Day holidays between Saturday, December 23 and Monday, January 1, with all administrative offices closed during that time and very limited services available on campus.

Since some lab operations must continue uninterrupted, the College Deans' Office has requested a list of anyone who will need to be on campus during the closure. If you plan to work on campus at all during the Winter break, please respond to this email by Monday, December 18 with the following information:


*         Name

*         Dates you will be on campus

*         Location where you will be working

*         For staff titles only (not academic): approval from supervisor and short explanation of why the work must be done during the closure

As a reminder, for safety reasons NO ONE SHOULD WORK ALONE IN A LAB DURING THE CLOSURE. Please arrange for at least two people to work together at all times.

Also please review the attached memo from the Chancellor's office concerning campus services that will/will not be available. Note in particular the instructions for employee injury reporting, pasted in below:

Insurance and Risk Management:
I&RM will be closed. For claims reporting, please use the third party claims administrator's telephonic claims centers. For Workers' Compensation (employee injury) claims, please call 877-6UC-RPRT (877-682-7778). The Claim Form (DWC 1) and Incident Report Form must be filled out and faxed to 310-794-6957 or scanned and emailed<mailto:wcreports at irm.ucla.edu>. For Auto, Property & General Liability (injury or property damage to 3rd parties) claims, please call 800-416-4029.
Injured Employees should be referred or taken to the Emergency Medicine Center (EMC) at Ronald Reagan/UCLA Medical Center because OHF will be closed. Injured employees must identify themselves as UCLA employees because they are covered by the Workers' Compensation program. Follow-up medical treatment should be scheduled with OHF when they re-open on January 2.

Let me know if you have any questions or concerns.

Thanks for your help,

Carlene

Carlene Brown
CAO, Earth, Planetary, and Space Sciences
Phone: 310-825-9784
Fax: 310-825-2779


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